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How to Deploy Microsoft Teams to its Best

Pointers on How to Deploy Microsoft Teams to its Best

More than half of the World has already been overtaken by Microsoft Teams and the rest is planning to Migrate to Teams. But how to make sure that you deploy Microsoft Teams in the best way possible?

The popularity of Microsoft365 and Microsoft Teams is ever-emerging. Precisely planning how to deploy Microsoft Teams is now a professional necessity.

Microsoft Teams is Microsoft’s most powerful yet super flexible offering. It plays a catalyst to power up your business collaboration and remote workforce efficiency. MS Teams is gradually going ahead to offer all the features from major collaboration apps like Skype for Business and Slack, thus this proves to be the correct reason as well as the perfect opportunity to adapt to it. In such a situation, along with keeping a track of the best practices for Teams Migration, the IT teams need a good understanding of how to deploy Microsoft Teams as well.

How to Deploy Microsoft Teams Efficiently

Once you decide to go for Teams to Teams, SharePoint to Teams, or Slack to Teams Migration, it is essential to have background knowledge of the best practices of how to deploy Microsoft Teams efficiently.

Microsoft Teams is more of an all-in-one collaboration platform instead of a single precise app. It not only lets you use its inbuilt features but allows external integrations as well. Likewise, it is more complex as compared to just a mere app. It is easy to use but might be confusing for first-timers as well.

Therefore, it is wise to deploy Teams and help your employees get used to it before the final Teams migration. Here are a few tips for a Successful Microsoft Teams deployment-

Evaluate Your Organization’s Technical Readiness

Before adopting anything new, ensuring technical readiness is necessary. Your IT team must be aware of the security concerns as well as requirements at the organizational level. You need to make sure that switching to MS Teams will not cost you your precious business time or employee efficiency.

If you are already using Microsoft 365 or Office 365, adopting Microsoft Teams will be quite smooth. If you have other collaboration tools, make sure you are ready to bridge the gap between them.

Plan out the Teams and Channels in Advance

Before you migrate to Microsoft Teams, chalk out a plan in accordance with your departmental requirements.

The major chat-groups and channels that would be required as per departmental or ProjectWise criteria should be readily available. Determine the purpose of each channel in advance so that overcrowding or irrelevance of topics in a group or channel can be avoided. Establishing the ownership, roles, and permissions right from the beginning is a great idea as well.

Plan the Security Well

Security is always the top priority. Teams itself is well equipped with various security features but going the extra mile on our part is not a bad idea either. Make sure you readily know all about security, compliance, and legal policies before the deployment. Grant the permissions wisely and enjoy uninterrupted business communication security.

Provide Adoption Support, if needed

While Change is inevitable, it might be difficult for some to adapt to it. Along with the Teams migration, it is also important to make people believe that they will not lose their efficiency on this new platform. A lot of internal support campaigns can be planned. You can explain the benefits Microsoft Teams deployment will bring to them as well as to their organizational goals. Additionally, your IT team can offer training and troubleshooting services for the initial phase. This will make the switching process exceptionally smooth and hassle-free.

Ensure relaxed implementation

Once you deploy Microsoft Teams, let people take their time. Do not delete all other collaboration apps immediately. Just insist your employees go for a Teams call instead of a Skype meeting or simply skip emails for a day. As the users start interacting with the alluring features of Teams, they will automatically increase its usage.

Just deploy MS Teams, give them sufficient time to adapt, and then think of deleting your old collaboration platform. If planned properly, deploying Teams is not daunting enough.

If these points are considered, Microsoft Teams deployment is sure to yield the expected outcomes. Take up the first step and enjoy the numerous advantages that Microsoft Teams readily offers.
Plan a Successful Upgrade to Microsoft Teams

Adopting a digital workplace solution goes beyond a global crisis. As we have all witnessed the huge popularity of Microsoft Teams in the past few months of isolation, it will be considered a wise decision if an organization decides to Upgrade to Microsoft Teams for a better Digital workplace experience.

READ THIS BLOG TO KNOW MORE

Digital Workplace Platforms

7 Pillars to Successful Digital Workplace Platforms

Working remotely as team members and maintaining successful digital workplace platforms is a major challenge. Let us give you some remote collaboration KeyPoint to excel in your digital collaboration game.

The concept of successful digital workplace platforms has been ever evolving. As a result, it has also been a matter of keen curiosity across the professional world for more than a decade.

The Gradual Evolution of Digital Workplace Platforms

Ever since then, new collaboration tools keep coming up while the workplaces keep upgrading themselves according to the latest trends.

Moreover, the present pandemic-induced crisis accelerated this process to 10 folds. This in turn resulted in transforming the digital workplace platform from a professional luxury to professional necessity. As Remote work overtakes the market not just for now but for the post-pandemic future as well, the importance of digital workplace platforms is sure to soar higher with each passing day. Your organization’s success will highly rely on the success of your digital workplace and remote collaboration tools.

Key Factors in making Digital Workplace Platforms Successful

While every company designs its digital workplace in accordance with their organizational requirements, there remain some similarities between the key features that determine their success.

Visualization

Nothing can meet the expectations unless it is carefully visualized and conceptualized. Likewise, the same goes true for a digital workplace too. The pre-adoption phase of your digital workplace platform must involve members of all the departments. The key stakeholders must agree to the usability of the platform while letting each user put up their points regarding it. Good pre-visualization will ensure escalated employee engagement, thus increased productivity.

Strategic Planning and Teamwork

The way the Intranet, Microsoft Teams, or other digital workplace platforms are to be used needs to be planned properly. The features useful to one department or team might be worthless to the other or vice versa. Therefore, choosing those specific features to be included can have quite a positive business impact.

Technical Support

Technology is like the basic steppingstone to digitalization. Technology brings your planning and vision to life. Good technical support ensures the utilization of the digital workplace up to the full extent. Thus, the technical details must be of adequate importance to your digital workplace solution.

Employee Engagement

The prime aim of a digital workplace is to establish successful employee engagement. This will ensure more success in implementation. A training and user adoption session must be arranged to help everyone get used to it.

Personalization

Personalization is the feature that makes your platform stand out. The platform be it intranet, extranet or Microsoft Teams needs to be brand customized organization wide. But every user should have the right to a personal section as well. Therefore, we at Saketa keep it on high priority by dedicating a personalized space for every user.

Analytics

Any success is non-estimable unless analyzed. Thus, a good digital workplace platform must have a set of analytical tools. Keeping a track of ups and down ensures improvement and reduces errors.

Mobility

Everything nowadays needs to be on the go. Opt-in for a digital workplace solution that takes care of your multiple device compatibility while keeping the location constraints away. Work from anywhere is in trend, therefore your digital workplace platform must be compatible with different devices. Thus, mobility is essential as well.

Here were the factors that helped us reach our digital workplace objectives. Let us know yours.

Saketa Employee Engagement Platform

Our award-winning Employee Engagement Platform creates a holistic workplace, fully integrated with Microsoft 365 and SAAS apps to drive your Digital Workspace.

EMPLOYEE ENGAGEMENT PLATFORM

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Advanced Intranet Features Checklist

Intranet has become a necessity of Digital Workplace. Let us have a look at the best Intranet features that can help your organization stand out.

Intranet Features Checklist that can let you stand out

Mobile Intranet Facility

Mobility plays a major role in today’s new normal where almost nobody gets to work from the office. This makes mobility one of the most sought after intranet characteristics as well as an important essential for a remote workplace. environment.

Your intranet suite must come with a mobility app, customizable to have important News and Content from the intranet easily accessible to the users to let you keep up with it from anywhere. It should be capable of integrating most of your intranet features into its mobile version to ensure efficient reachability in any situation.

Access your dashboard, news center, employee details etc. securely in your mobile device
Enable visual branding, company-specific customizations and responsiveness on any mobile platform
Reach out to your peers, have quick access to your frequently used apps or manage your important documents conveniently from anywhere
Access and share information with your colleagues and teammates on the go

Built-In Templates and Site Provisioning Tool

Once you have nailed a specific site design after trying a lot of templates and customizations, you might be keen to use the same for other sites or pages as well. But it might be quite difficult to replicate as each of the small details need to be taken care of all over again. This might seem quite redundant and an absolute waste of time!

Instead, why not opt for an intranet feature that can solve this problem in a jiffy. Your Intranet Features Checklist must have an intranet that is powered up with a built-in Template and Site Provisioning tool, so that it can let you convert any of your Intranet sites or pages and save it as a template for further use. Clone, Copy and personalization of new sites with site templates is a great idea as well. Make sure that the intranet offers –

Built-in suite of flexible site templates to create new sections and widgets according to your company requirements
Site Provisioning tool that lets you use a preconfigured site template and provision them for others in a few clicks
The configurable approval process that can let your IT team stay in control of the Site requisition/creation process for all intranet powered site provisioning

Microsoft Teams Integration

An Intranet is supposed to be the gateway to accessing the different aspects of the organization by people with different needs, be it handling the important information, peer-to-peer conversations or official communication. And Microsoft Teams being the prime communication and collaboration tool, is the necessarily integrable app.

Therefore, an intranet platform must provide quick and seamless access to tools and applications such as Microsoft Teams, required to connect the members of a Team or even promote inter-Team communication. The ease and simplification of communication and collaboration ensure synchronization among the team members, evicting all kinds of communication gaps. Your intranet should offer either

Microsoft Teams integration within the Intranet
Intranet integration within Microsoft Teams

What Saketa Offers?

Saketa Intranet Suite is the flexible, adaptive and efficient SharePoint Intranet. It is user-friendly and focuses on giving you the best employee engagement experience ever. Understand how can it deliver a superior digital workplace experience to your organization in the shortest span of time and we are happy to be the proud owner of the SharePoint Intranet that ticks off your Intranet Features Checklist with perfection.

We offer an intranet that fulfills all the basic intranet needs and more.

Our Saketa Engage brings in the whole of your Intranet in your palm with the best in class mobile intranet app
Saketa Amaze takes care of all your Site Provisioning needs
Saketa Intranet’s My Space allows gives you the greatest personalization flexibility.
Saketa intranet’s News center eliminates the need of multiple facets of SharePoint content creation
Saketa allows Microsoft Teams to be integrated within it or gets integrated to Microsoft Teams as a Teams tab as well

Our award-winning Employee Engagement Platform creates a holistic workplace, fully integrated with Microsoft 365 and SAAS apps to drive your Digital Workspace.

The need for InfoPath Alternative: Microsoft InfoPath

The Best InfoPath Alternative

The need for InfoPath Alternative: Microsoft InfoPath Has been a Market Leader in its domain for quite long but with its upcoming Retirement, there arises a need to find a better solution.

infopath alternative infopath forms history

PowerApps is the best InfoPath alternative or we can say, according to Microsoft, “A successor to InfoPath forms”.

Microsoft InfoPath is a simple yet powerful tool to create, design, distribute and fill electronic forms with structured data. The basic utility of them is to act as centralized forms for entering data with many customizable controls such as text boxes, radio buttons, checkboxes etc. along with a hierarchical view of files and folders.

The InfoPath Alternative Story: Why PowerApps

The story of the evolution of InfoPath forms dates back to 2003 when XML was gaining immense popularity in various organizations but it was complicated as well.

The Birth of InfoPath Forms

XML had become an important part of organizational workflows but its complexity was emerging as a major hindrance. Microsoft came up with a solution by introducing InfoPath Forms as a part of SharePoint 2003 that intended to minimize the XML complexity and allow the people with no XML knowledge to be able enough to do the data entry tasks. As a result, it was wholeheartedly accepted as a major element of SharePoint workflows and other business processes.

InfoPath Forms: End Of Life

Everything has a shelf-life and so do InfoPath forms. Though extremely useful, its restricted flexibility made it a redundant technology and Microsoft had to think for an InfoPath replacement to meet the new user demands.

In Microsoft Ignite 2014, Microsoft officially declaration about the retirement of InfoPath Forms. Microsoft announced that InfoPath will be discontinued by 2026. There is no InfoPath 2016 but InfoPath 2013 itself can continue to be used for the higher SharePoint versions until 2026. Users can continue to use InfoPath for XML documents, ECM and offline scenarios.

Ever since then, Microsoft has been trying to sway away from the SharePoint users from InfoPath, but in vain, due to the absence of any reliable alternative to InfoPath forms. With its end of life approaching and its non-compatibility with the SharePoint Online version, continuing the use of InfoPath Forms surges the maintenance costs to notch higher. As the InfoPath services are going to die soon, many of its functionalities have already stopped working. It’s time for us to start modernization. Thus, it is advisable to start looking for an InfoPath alternative as soon as possible

PowerApps: InfoPath Alternative Proclaimed By Microsoft

PowerApps turns out to be the most appropriate alternative to the InfoPath forms. It provides the same flexibility, capability and development aspects as InfoPath forms.

infopath alternative infopath retirement

In Microsoft Ignite 2016 (Microsoft’s Premier Tech event), they officially proclaimed PowerApps as the successor to the InfoPath forms. If you are considering moving and automating your manual business processes, the rich business logic and workflow capabilities provided by the Apps built using Power Apps can prove to be your perfect aid. Further, apps built using Power Apps have a responsive design and may run seamlessly in the browser or on mobile devices (phone or tablet). Power Apps “democratizes” the custom business app building experience by enabling users to create feature-rich, custom business apps without writing code. PowerApps also let the pro developers programmatically interact with data and metadata, apply business logic, create custom connectors and integrate with external data.

Why PowerApps?

Power Apps is Microsoft’s solution to provide a rapid application development environment to build custom apps. It allows us to quickly build business apps with its simple drag and drop designer and to rapidly develop forms that are responsive from day one and are mobile-ready without any coding. It can be attributed as an all-in-one suite of apps, services, connectors and data platform that can be used to quickly build custom business apps that connect to your business data stored either in the underlying data platform or in various online and on-premises data sources like Microsoft SharePoint, Microsoft Excel, Microsoft Office 365, 2020 Saketa, A Technovert Company, All rights reserved Microsoft Dynamics 365, SQL Server and so on. PowerApps can connect to multiple data resources, add multiple controls, media and forms to create an app that will work on web and mobile

Best Approach: Migrate From InfoPath Forms to PowerApps

Organizations still relying on InfoPath to store important data may not realize that opening these forms in the future will be problematic due to their soon approaching end of life. Deprecation of InfoPath forms and closure of client support after 2026, will make moving to its replacement, a more powerful platform ‘PowerApps’, a must. But doing it manually is a complex task. Thus, organizations must accept the inevitable and act accordingly by replacing InfoPath forms to Power Apps including all attachments and metadata.

As SharePoint modern sites don’t support InfoPath forms. So, we cannot migrate it directly. Instead, we need to follow 3 steps:

Migrate Data
Replace InfoPath Libraries into List Data
Create Power Apps

Saketa InfoPath to PowerApps Migration

The SharePoint Online migration API does not support InfoPath forms migration as is, this makes the migration process manual, mundane and error-prone. If you want to automate this tedious process, Saketa SharePoint Migrator helps you in converting the form data into list items with just a few clicks. Saketa Migrator is also quite capable to understand this challenge and it reduces a lot of time required in these steps, thus giving you a quick InfoPath Migration Experience.

Saketa SharePoint Migrator is the only available tool that automates the conversion of InfoPath forms data in Forms Library to SharePoint list items. Saketa SharePoint Migrator does the conversion of InfoPath forms to PowerApps forms. You can also opt for our Power App services where we address the PowerApp operations.

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SharePoint Limitations: Version-wise Explained

SharePoint Online Limitations exist for every SharePoint version. They need to be taken care of in order to successfully utilize it to its complete potential.

SharePoint is often the choice for team collaboration and document management but SharePoint Limitations too need to be taken care of.

There are many benefits to using SharePoint, whichever version it might be. But there are a few limitations and restrictions in each SharePoint version that are noteworthy. Let’s see some of these limitations.

Major SharePoint Limitations mentioned version-wise

Number of site collections

SharePoint Online: The maximum number of site collections that can be created in a tenant is 2 million.

SharePoint 2019 server: The maximum recommended number of site collections per farm is 500,000 Personal Sites plus 250,000 for all other site templates.

SharePoint 2016 server: The maximum recommended number of site collections per farm is 500,000 Personal Sites plus 250,000 for all other site templates.

SharePoint 2013 server: The maximum recommended number of site collections per farm is 500,000 Personal Sites plus 250,000 for all other site templates.

SharePoint 2010 server: The maximum recommended number of site collections per farm is 5000 (2000 recommended).

Site collection size

SharePoint Online: Maximum storage per site collection is 25TB.

SharePoint 2019 server: Maximum size of the content database (200GB – 4TB).

SharePoint 2016 server: Maximum size of the content database (200GB – 4TB).

SharePoint 2013 server: Maximum size of the content database (200GB – 4TB).

SharePoint 2010 server: Maximum storage per site collection is 100GB.

Number of subsites per site collection

SharePoint Online: A maximum of 2000 subsites can be added per site collection.

SharePoint 2019 server: A maximum of 250,000 sites can be added per site collection (2000 recommended).

SharePoint 2016 server: A maximum of 250,000 sites can be added per site collection (2000 recommended).

SharePoint 2013 server: A maximum of 250,000 sites can be added per site collection (2000 recommended).

SharePoint 2010 server: A maximum of 250,000 sites can be added per site collection.

Number of items in a list

All SharePoint Versions: A maximum of 30 million items can be created in a list.

List attachment

All SharePoint Versions: A maximum file size of 250MB can be added to a list item.

Number of Documents in a library

All SharePoint Versions: A maximum of 30 million files can be created in a library.

File/Folder name restrictions

SharePoint Online: File/folder name can be of a maximum of 400 characters. Total URL path can also be a maximum of 400 characters. These names aren’t allowed for files or folders: .lock, CON, PRN, AUX, NUL, COM0 - COM9, LPT0 - LPT9, _vti_, desktop.ini, any file/folder name starting with ~ $. File/folder name cannot contain these characters ( ” * : < > ? / \ | )

SharePoint 2019 server: File/folder name can be of maximum of 400 characters. Total URL path can also be a maximum of 400 characters. These names aren’t allowed for files or folders: _vti_, any folder name starting with . ~  . File/folder name cannot contain these characters ( ” * : < > ? / \ | )

SharePoint 2016 server: File/folder name can be of maximum 260 characters. Total URL path can also be a maximum of 260 characters. These names aren’t allowed for files or folders: _vti_, any folder name starting with . ~  . File/folder name cannot contain these characters ( ” * # % : < > ? / \ | )

SharePoint 2013 server: File/folder name can be of maximum 128 characters. Total URL path can also be a maximum of 260 characters. These names aren’t allowed for files or folders: _vti_, any folder name starting with . ~  . File/folder name cannot contain these characters ( ~ ” # % & * : < > ? / \ { | } )

SharePoint 2010 server: File/folder name can be of maximum 128 characters. Total URL path can also be a maximum of 260 characters. These names aren’t allowed for files or folders: _vti_, any folder name starting with . ~  . File/folder name cannot contain these characters ( ~ ” # % & * : < > ? / \ { | } )

Blocked File types

SharePoint online: No file types are blocked if allow custom script option is enabled in Admin center. If that option is prevented these file types are blocked (.aspx .asmx .ascx .master .xap .swf .jar .xsf .htc)

SharePoint 2019 server: No file types are blocked.

SharePoint 2016 server: These file types are blocked (.ashx .asmx .json .soap .svc)

SharePoint 2013 server: These file types are blocked (ade, adp, asa, ashx, asmx, asp, bas, bat, cdx, cer, chm, class, cmd, cnt, com, config, cpl, crt, csh, der, dll, exe, fxp, gadget, grp, hlp, hpj, hta, htr, htw, ida, idc, idq, ins, isp, its, jse, json, ksh, lnk, mad, maf, mag, mam, maq, mar, mas, mat, mau, mav, maw, mcf, mda, mdb, mde, mdt, mdw, mdz, msc, msh, msh1, msh1xml, msh2, msh2xml, mshxml, msi, ms-one-stub, msp, mst, ops, pcd, pif, pl, prf, prg, printer, ps1, ps1xml, ps2, ps2xml, psc1, psc2, pst, reg, rem, scf, scr, sct, shb, shs, shtm, shtml, soap, stm, svc, url, vb, vbe, vbs, vsix, ws, wsc, wsf, wsh, xamlx)

SharePoint 2010 server: (ade, adp, app, asa, ashx, asmx, asp, bas, bat, cdx, cer, chm, class, cmd, cnt, com, config, cpl, crt, csh, der, dll, exe fxp, gadget, grp, hlp, hpj, hta, htr, htw, ida, idc, idq, ins isp, its, jse, ksh, lnk, mad, maf, mag, mam, maq mar, mas, mat, mau, mav, maw, mcf, mda, mdb, mde mdt, mdw, mdz, msc, msh, msh1, msh1xml, msh2, msh2xml, mshxml, msi, ms-one-stub, msp, mst, ops pcd, pif, pl, prf, prg, printer, ps1, ps1xml, ps2, ps2xml psc1, psc2, pst, reg, rem, scf, scr, sct, shb, shs, shtm, shtml, soap, stm, svc, url, vb, vbe, vbs, ws, wsc, wsf, wsh)

SharePoint Limitations regarding file size in a document library

SharePoint Online: A maximum file size of 15GB can be uploaded in a document library

SharePoint 2019 server: A maximum file size of 15GB can be uploaded in a document library

SharePoint 2016 server: A maximum file size of 10GB can be uploaded in a document library

SharePoint 2013 server: A maximum file size of 2GB can be uploaded in a document library

SharePoint 2010 server: A maximum file size of 2GB can be uploaded in a document library

SharePoint Online Limitations in different Versioning

SharePoint Online: Maximum number of 50000 major versions and 511 minor versions

SharePoint 2019 server: Maximum number of 400000 major versions and 511 minor versions

SharePoint 2016 server: Maximum number of 400000 major versions and 511 minor versions

SharePoint 2013 server: Maximum number of 400000 major versions and 511 minor versions

SharePoint 2010 server: Maximum number of 400000 major versions and 511 minor versions

Threshold view

All SharePoint Versions: Threshold for a site view is 2000 subsites, 2000 lists per site. A list view threshold of 5000 items.

Thumbnails, Pdf Preview

All SharePoint Versions: Generated if image, PDF size is less than 100MB.

Number of Users & Groups

All SharePoint Versions: A maximum of 2 million users can be added per site collection. A user can belong to 5,000 groups, and each group can have up to 5,000 users. You can have up to 10,000 groups per site (site collection).

Number of lookup fields in a list

All SharePoint Versions: A maximum of 12 lookup fields can be added to a list.

Managed Metadata

SharePoint Online: A maximum of 1000 term groups, 1000 global term sets, 200,000 terms can be present in the term store.

SharePoint 2019 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in the term store. A maximum of 30,000 terms can be present in a term set.

SharePoint 2016 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in term store. A maximum of 30,000 terms can be present in a term set.

SharePoint 2013 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in term store. A maximum of 30,000 terms can be present in a term set.

SharePoint 2010 server: A maximum of 1000 term groups, 1000 global term sets, 1,000,000 terms can be present in term store. A maximum of 30,000 terms can be present in a term set.

These are some of the SharePoint limitations. To find out more, Click here

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One of the absolute best features within SharePoint Migration are the team discussion feature. In case you have read any of my other articles, you should have
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Microsoft SharePoint migrations using Office 365 Migration API

Office 365 migration API leverages Azure to boost migration speed and reduce the throttling effect to facilitate heavy migrations without affecting the performance.

Office 365 Migration API

SharePoint migrations became much easier with the help of third-party tools available in the market. But when it comes to SharePoint online migrations, performance and throttling issues are always primary concerns no matter which tool we use. Because of this SharePoint throttling effect, sometimes SharePoint sites will also become unavailable and causes poor performance to the users accessing the sites.

To address these issues, Microsoft came up with separate API for migrations named O365 Migration API. This API leverages Azure and boosts the migration speed like ever before and the throttling effect will be greatly reduced, so users can use SharePoint sites without any performance issues even at the time of heavy migrations.

How Office 365 migration API works

To explain it in a simple way, you will export your content as a package and submit it to Azure. The timer jobs in Azure will pick your content and migrate them to SharePoint Online.

Let’s review the process:

Prepare a package (Content Package) of items/files that you wish to migrate and another package (Manifest Package) of XML files that define metadata, relations, and settings for your migration. If this sounds complex, do not worry We will soon see what they are and how easily we can generate them.
Once the packages are ready, simply push them to the Azure Storage account and start the migration job.
Before starting the job, a queue should be created and associated with your package.

This can be easily done using the available API commands. When the migration job gets started in Azure, this queue holds the Job progress information.

Timer Jobs in Azure will pick your content and push them to target SharePoint Online.
During this process, the migration job progress and status messages will be written to the queue.

You can either read the messages in the queue to track the success or failure of your migration or you can simply get the job status using the available API commands.

Once the migration is completed, you can delete your packages from Azure.

We just saw the migration process. Now we will see how this can be achieved using available API commands.

We can either use the CSOM version of Migration API and code in C# or use the PowerShell one.

To simply explain the process, I will show you how we can migrate the Library Items from SharePoint 2013 to SharePoint Online using SharePoint Online PowerShell cmdlets.

As of now, Office 365 Migration API does not support the migration of site/list schema. Only content like files, folders, and items can be migrated along with its metadata, unique permissions, and versions.

So, to migrate the content using this API, initially, a List/library with columns should be created at the target.

Steps to use PowerShell cmdlets to migrate from SharePoint 2013 to SharePoint Online

Before you begin

Create an Azure Storage Account
Install the SharePoint Online Management Shell

Step 1: Setup your working directory

Step 2: Export your SharePoint List/Library content as a Content Package

Step 3: Generate the Manifest Package

Step 4: Submit packages to Azure Storage Account

Step 5: Start your migration job

Step 6: Monitor your migration job

Step 1: Setup your working directory

Set up your working directory by creating two empty folders in SharePoint 2013 Server.
Create a Temporary package folder. (To store content package)
Create a Final package folder. (To store manifest package)

Let’s name the Temporary package folder as a source-package and the Final package folder as a target-package. (you can use any names. This is just for reference.)

Note: To simply explain the process, I am breaking the code into multiple steps. So, make sure you run the code in the same PowerShell console otherwise you may end up with “Not Found” exceptions.

Step 2: Export your SharePoint List/Library content as a Content Package

Export your SharePoint Library Content as a Content Package to your source-package folder in your working directory by using the Export-SPWeb cmdlet.
Run SharePoint Online management Shell as admin and run the following commands substituting your values:

Once the command executed successfully, a Content Package will be created at your working directory folder “source-package”. This package consists of .dat files (pointing to your actual files) and few XML files (which holds files metadata and other information related to Source)

Now let’s see how to generate a target Manifest Package based on this Content Package and target Site details.

Step 3: Generate the Manifest Package

The Manifest package is a package of XML files that define metadata, versioning information, permission information, user and groups, lookup relationships if any for your items and the settings for your import.

Refer to Content migration schemas for more details about these manifest files.

To simply generate the manifest package targeting your destination environment, run the following commands substituting your values:

You can find this cmdlet detail here ConvertTo-SPOMigrationTargetedPackage

Once the command executed successfully, you can see your Manifest Package at your provided target-package working directory location.

Step 4: Submit packages to Azure Storage Account

Now let’s submit the generated Content Package and Manifest Package to Azure Storage Account.

These packages will be created as containers in Azure Storage Account. So, provide the names you wish for them using below cmdlets.

Also, you must provide the Azure Storage Account name and Account key to push your content to Azure. You can get them from here.

You can find this cmdlet detail here Set-SPOMigrationPackageAzureSource

Once the command executed successfully, you can see Content Package, manifest, and queue containers with your packages in your Storage Account.

Step 5: Start your migration job

Now let’s submit and start a migration job referenced to a previously uploaded package in Azure Storage Account.

You can find this cmdlet detail here Submit-SPOMigrationJob

Step 6: Monitor your migration job

At this step, Azure will take care of migrating your content to the destination. This process is a timer-job based, which means we have to wait for Azure bots to pick our package and start the migration to the destination.

You can view the job progress by viewing the real-time updates posted in the Azure storage account queue (the one you created in the previous steps).

Azure will also log everything that happened in the log file, which it places in the manifest container in Azure Storage Account.

If there were any errors or warnings, .err and .wrn files are also created in the manifest container.

Or you can simply use the below command to track the migration job status.

You can find this cmdlet detail here Get-SPOMigrationJobStatus

Once the migration is completed, you can delete these containers from Azure Storage Account as they are just temporary storage for your migration process.

To import your content from file shares to SharePoint Online using this API, you can click here.

Limitations

The Site, List Schema cannot be created with this API. Only content can be migrated. So, to migrate them, you must depend on any third-party tools or custom coding.

A maximum package size restriction applies. So, if you want to migrate a large number of files with huge sizes, you must split them into multiple packages. As the packages increases, the complexity of the process increases. You have to take care of the number of migration jobs and azure containers created, awaiting algorithm to track the completion of each migration job, a proper retry algorithm in case of any job fails and the proper process for deleting the containers after the completion of each successful job.

Handling unresolved users (if users do not exist in the destination environment), lookup relations and few other things also should be taken into consideration when using this API.

Saketa Turbo Migration

The API addressed two major concerns of SharePoint Online migrations which are performance and throttling issues. Yet the API has many limitations as discussed earlier.

To overcome these limitations and yet not compromising the performance, Saketa built a powerful SharePoint migration tool that leverages this Office 365 migration API for content migration and can also create an entire Site or list schema.

Saketa SharePoint migrator tool also provides advanced mappings and configurations which address many migration concerns like orphan users, missing site templates, limiting versions and incremental migrations.

Few salient features of Saketa SharePoint Migrator:

Migrate from a vast set of data sources like file systems, network shares, Cloud storages (Box, Dropbox, Google Drive, One drive) and any version of SharePoint (2007, 2010, 2013, 2016, 2019 and O365 Online) to any version of SharePoint.
Import data from an Excel file to a SharePoint list with the ability to map the fields and order.
Filter data on any field and migrate the filtered content using CAML query designer.
Schedule your migrations to run in less busy hours.
Automation capabilities with advanced PowerShell cmdlets
Inventory, pre-migration and post-migration analysis and reporting.
Manage you entire SharePoint security from a single place.

To install and to get more details of advanced features of Saketa Migrator, check  the Saketa Migrator site.

Saketa SharePoint Migration Tool

Experience a high-speed, hassle-free migration with no data limits.